side menu icon
High_Five_Safety_Activity_Checkpoints

Safety

The emotional and physical safety and well-being of Girl Scouts is our top priority. Safety Activity Checkpoints outlines the Safety Standards and Guidelines used in Girl Scouting, which apply to all Girl Scout activities.

For current COVID-19 guidelines, check your local council’s version of Safety Activity Checkpoints.

All volunteers should review the Safety Activity Checkpoints manual when planning activities with girls in order to manage safety and risk in Girl Scout-sanctioned activities.

  • Girl Scouts of Connecticut  Safety Activity Checkpoints | PDF

In Safety Activity Checkpoints, you’ll find:

  • Girl Scout Activity Safety Standards and Guidelines with requirements for adult supervision, permission slips, preparation, field trips and overnight trips, and other vital information

  • Activities that are not permitted by Girl Scouts of the USA and actions that girls and volunteers should not take

  • Policies surrounding chartered aircraft trips and aviation

  • First-aid and overall health information you’ll need from the girls

  • Standards for well-being and inclusivity, including working with Girl Scouts with disabilities and ensuring emotional safety

  • A breakdown of specific activities—such as camping, internet use, and water sports—and their individual safety checkpoints

Following the Safety Standards and Guidelines is an Activity-at-a-Glance chart which details two critical points to keep in mind:

  • Age-appropriate activities and participation by grade level

  • Whether prior approval from your council is required before girls participate in a specific activity

Knowing How Many Volunteers You Need
From camping weekends to cookie booths, adult volunteers must always be present to ensure their Girl Scouts have fun and stay safe, no matter their grade level.

Not sure just how many adults you’ll need for your activity? The following chart breaks down the minimum number of volunteers needed to supervise a specific number of Girl Scouts; councils may also establish maximums due to size or cost restrictions, so be sure to check with them as you plan your activity.

 

© Copyright 2009–2021 Girl Scouts of the United States of America.  All rights reserved. All information and material contained in Girl Scouts’ Volunteer Essentials guide (“Material”) is provided by Girl Scouts of the United States of America (GSUSA) and is intended to be educational material solely to be used by Girl Scout volunteers and council staff. Reproduction, distribution, compiling, or creating derivative works of any portion of the Material or any use other than noncommercial uses as permitted by copyright law is prohibited, unless explicit, prior authorization by GSUSA in writing was granted. GSUSA reserves its exclusive right in its sole discretion to alter, limit, or discontinue the Material at any time without notice.

 
Transporting Girls

Transporting Girls

How parents decide to transport girls between their homes and Girl Scout meeting places is each parent’s individual decision and responsibility.

For planned Girl Scout field trips and other activities (outside the normal meeting time and place) in which a group will be transported in private vehicles, keep the following in mind:

  • Every driver must be an approved volunteer at least 21 years old, have a good driving record, a valid license, and a registered/insured vehicle.
  • Girls never drive other girls.
  • GSOFCT expects volunteers to be fully capable of performing their duties. While volunteering, it is not permitted to be under the influence of any substance, including medicinal marijuana, which may impair physical and/or mental skills. Don’t consume alcohol, smoke, vape, or use foul language in the presence of girls. Do not carry ammunition or firearms in the presence of girls unless given special permission by your council for group marksmanship activities.
  • If a group is traveling in one vehicle, there must be at least two unrelated, approved adult volunteers in the vehicle, one of whom is female. In addition, the girl-volunteer ratios in the “Knowing How Many Volunteers You Need” section must be followed.
  • If a group is traveling in more than one vehicle, the entire group must consist of at least two unrelated, approved adult volunteers, one of whom is female, and the girl-volunteer ratios in the “Knowing How Many Volunteers You Need” section must be followed. Care should be taken so that a single car is not separated from the group for an extended length of time.
  • Check GSOFCT Covid Page for the most up to date COVID guidelines surrounding transportation.

Private transportation includes private passenger vehicles, rental cars, privately owned or rented recreational vehicles and campers, chartered buses, chartered boats, and chartered flights. Each driver of motorized private transportation must be at least 21 years old and hold a valid operator’s license appropriate to the vehicle. In addition, state laws must be followed, even if they are more stringent than the guidelines here.

Anyone who is driving a vehicle with 12 or more passengers must follow all state laws regarding driving these vehicles. Fifteen passenger vans are not permitted for use to transport girls.

To help reduce the likelihood of a serious accident involving 10 passenger or greater capacity vehicles, GSOFCT suggests:

  • Drivers should have no less than six years driving experience with the type of vehicle being driven.
  • Use of seatbelts by driver and passengers should be strictly enforced.
  • To reduce driver distractions, the front seat passenger should be designated to assist the driver by reading maps, caring for passenger needs, etc.
  • Procedures should be in place to avoid driver fatigue.
  • No roof-top loads or luggage is allowed.  

GSOFCT has a listing of approved vendors for Girl Scout activities. Check with your membership experience specialist prior to reserving any vehicle to ensure they are on the council approved vendor list.

Please keep in mind the following non-negotiable points regarding private transportation:

  • Even though written agreements are always required when renting or chartering, you are not authorized to sign an agreement or contract, except for rental car agreements, even if there is no cost associated with the rental. Such agreements must instead be signed by the person designated by your council.
  • Check with your council to make sure you are following accepted practices when using private transportation. This ensures that both you and your council are protected by liability insurance in the event of an accident.
  • If your council has given permission to use a rented car, read all rental agreements to be sure you comply with their terms and avoid surprises. For example, in many cases the minimum age of drivers is 25, and the maximum age is often under 70. In addition, make sure the car is adequately insured and you know who is responsible for damage to, or loss of, the vehicle. Finally, ensure you have a good paper trail that shows the vehicle rental is Girl Scout–related.
  • Auto insurance is one of the most frequently used types of personal insurance and is required in Connecticut in order to drive legally. As of June 2013, Connecticut law requires:
    • $10,000 in coverage per accident for property damage liability
    • $20,000 in coverage per person per accident for bodily injury liability
    • $40,000 in coverage per accident for bodily injury liability 
  • A driver’s personal automobile insurance is the primary insurer.  Girl Scouts of Connecticut does not provide any additional coverage for that automobile.
  • Obtain parent/guardian permission for any use of transportation outside of the meeting place.

Checklist for Drivers

When driving a car, RV or camper, take the following precautions and ask all other drivers to do the same:

  • Ensure all drivers are volunteers at least 21 years old
  • Girls should not be transporting other girls.
  • Never transport girls in flatbed or panel trucks, in the bed of a pickup, or in a camper-trailer.
  • Keep directions and a road map in the car, along with a first-aid kit and a flashlight.
  • Check your lights, signals, tires, windshield wipers, horns and fluid levels before each trip, and recheck them periodically on long trips.
  • Keep all necessary papers up to date including, but not limited to: your driver’s license; vehicle registration; any state or local inspections; and insurance coverage.
  • Wear your seat belt at all times, and insist that all passengers do the same. Girls under 12 must ride in the back seats.  Adhere to Connecticut State laws regarding booster seats and requirements for children in rear seats (ctsafekids.org/child-passenger-safety/).
  • Follow all the established rules of the road in your state, including the speed limit. Some additional guidelines include:  keeping a two-car-length distance between you and the car ahead of you; not talking or texting on a cell phone or other personal electronic device while driving; not using ear buds or headphones while driving; and turning your lights on when your windshield wipers are on.
  • Plan rest stops every few hours and avoid driving for extended periods at night. If traveling with others, prearrange stopping places along the way. When planning longer trips, arrange for relief drivers.
  • Do NOT drive when you are tired or taking medication that makes you drowsy.
  • Check with your council for any other specific guidelines or requirements they have.

It is recommended that you create a folder for each car that will be transporting girls during your trip.  This folder should include:

Trip Folder

For each participant:

Parent/Guardian Trip/Event Permission Form

Annual Consent and Health History Form

Girl Health Record (if applicable)

Adult Health History Card (suggest all adults complete and carry)

Over-the-Counter Medication – Parent/Guardian Authorization Form (if applicable)

Also:

GSOFCT Crisis Card

Girl Scout Activity Insurance Information

Accident/Injury Report Form

Incident Report Form

Troop Roster with phone numbers of other drivers and at-home contacts

Trip Itinerary - map, directions, or address of destination (if applicable)

Computer/Online Safety

Computer/Online Safety

Understand the Girl Scout Online Safety Pledge

In order to make sure that girls are aware of how to safely use the Internet, you should discuss online safety issues with the girls and distribute copies of the Girl Scout Internet Safety Pledge (the pledge is available at the end of this document and at girlscouts.org).  The girls should also take a copy of the pledge home and go over it with their parents. Both the girl and her parent should sign the pledge.

Safeguard Information

Girls must understand that the internet is an open means of communication that anyone can access. As such, websites will often attract people other than their intended users. It is therefore imperative that any information that could jeopardize the safety and security of girls and volunteers not be disclosed on a website. The following measures will help to ensure girls’ online safety:

  • Girl Scouts should only use their first names
  • A Girl Scout’s last name, address, phone number, or email address should never be posted. For Digital Cookie, a girl may post her unique Digital Cookie URL on her Facebook page and may email it to friends and family (for additional information please refer to Safety Activity Checkpoint for Online Product Program, Digital Cookie Terms & Conditions for Volunteers and Digital Cookie Pledge for Girls)
  • Always have a parent’s or guardian’s permission when using pictures of girls on a website. This is especially important if the girl is under 13 years old
  • Do not post addresses of group meeting places, dates and times of meetings, events or trips on a website. Instead, a volunteer who wishes to communicate upcoming events with families of Girl Scouts should send an email to the families
  • Do not allow automatic posting of messages to a website. All postings to message boards, social media, and guest books should have volunteer oversight, and be screened prior to posting live
  • Ensure that websites do not show personal email addresses of girls, but use a troop, group or volunteer’s email
Approaching Activities

Approaching Activities

How can you, as a Girl Scout volunteer, determine whether an activity is safe and appropriate for Girl Scouts? Good judgment and common sense often dictate the answer. What’s safe in one circumstance may not be safe in another. An incoming storm, for example, might force you to assess or discontinue an activity. If you are uncertain about the safety of an activity, call your council staff with full details and don’t proceed without approval. Remember, the safety of girls is your most important consideration.

Prior to any activity, read the specific section in Safety Activity Checkpoints (available on your council’s website or from your support team in some other format) related to any activity you plan to do with girls. If a section in Safety Activity Checkpoints does not exist for an activity you and the girls are interested in, check with your council before making any definite plans with the girls. A few activities are allowed only with written council pre-approval and only for girls 12 and over, while some are off-limits completely:

  • Caution: You must get written pre-approval from your council for girls ages 12 and older who will:

When planning activities with girls, note the abilities of each girl and carefully consider the progression of skills from the easiest part to the most difficult. Make sure the complexity of the activity does not exceed girls’ individual skills. Bear in mind that skill levels decline when people are tired, hungry or under stress. Also use activities as opportunities for building teamwork, which is one of the outcomes for the Connect key in the Girl Scout Leadership Experience (GSLE).

Certificates of Liability Insurance (COI)
Girl Scouts of Connecticut requires a Certificate of Liability Insurance (COI) be on file from certain program providers or sites our members are using.

Activities: A Certificate of Liability Insurance (proof of insurance) is needed for any activity that involves significant risk. Below is a list of activities that require certificates of liability (for $1 million), though the council may deem one necessary for activities that are not listed:   

  • Archery      
  • Caving      
  • Challenge Courses    
  • Climbing and Rappelling
  • Downhill Skiing and Snowboarding
  • Fencing
  • Hayrides
  • Horseback Riding
  • Martial Arts
  • Scuba Diving
  • Sledding, Tobogganing, and Snow Tubing
  • White-Water Rafting     

Need more information on the troop trip process?
Contact your service unit manager.

Once a COI is on file, other troops/groups are able to utilize that venue without requesting a new certificate. A certificate of liability insurance is required to ensure that if someone is hurt on the property as a result of the negligence of the company, there is proper insurance coverage. If you have further questions, please contact the Risk Management Department at customercare@gsofct.org.     

Waivers could be required by facilities that offer activities that may involve risk. It is a GSUSA policy that waivers releasing vendor liability are not to be signed by our members without council review. Therefore, GSOFCT must review all required waivers prior to granting approval for any activity where risk is involved. The council, on behalf of its membership, has the final say when accepting insurance liability.

GSOFCT will permit waivers to be signed only after we have screened them and have agreed to accept the liability. We will make every effort for girls to try new opportunities, but ultimately the goal is to keep them safe and to protect their rights.

Please note: Girl Scout volunteers may not sign a waiver on behalf of a troop/group member. Only a parent or guardian may sign a vendor’s waiver for their girl/ward.

High Adventure Approval Process: Approved Vendor List
For trips that include activities that are considered high adventure, council approval is required. For the safety of our members, the council must approve sites and vendors for these activities before a troop/group uses the site or vendor for a troop/group or service unit event. Council approval verifies that the site or vendor has met the safety and insurance guidelines for Girl Scouts of Connecticut. This procedure is designed to ensure a safe experience for our girls, as well as to protect the legal interests of the adult volunteers and the council. For more information, contact your membership experience specialist.

High Adventure Trip Process
Trips that include activities requiring specialized skills, training, and/or equipment, are considered to be high adventure. These activities involve a reasonable expectation of physical risk to the girls or a legal risk to the adult volunteers and/or the council. In the 2021-2022 Safety Activity Checkpoints, a column has been added to the chart that begins on page 23 which indicates if an activity is High Risk/High Adventure.

  1. Complete the Troop Trip Application form which now includes all trips (High Adventure, Day Trip, Extended Trip, and Parade Float/Hayride). This form can be found on our website at gsofct.org under Forms.
    • Please note: The GSOFCT vendor list is fluid and changes continuously. All troops/groups must complete the High Adventure Approval Process even if they have previously visited a site. 
  2. Submit the High Adventure Trip Application form along with your troop/group roster, to your service unit manager or designee for approval four weeks prior to trip.
    • Approved: 
      • Customer Care will review the application and then forward to Risk Management for final approval.
      • Once final approval is granted, an email will be sent to the troop/group co-leader containing the approval. 
    • Non-Approved:
      • If approval is denied, the troop/group co-leader will be notified.
      • Customer Care and/or Risk Management will work with the troop/group co-leader to ensure needed information is obtained to approve request.
      • Not on Council Vendor Approved List:
        • If during the approval process it is noted that the facility or vendor is not on the council approved vendor list, customer care will forward the High Adventure Trip Application form onto the GSOFCT Risk Management department for further research.
        • The GSOFCT Risk Management department will contact facility or vendor to begin the process of adding proposed facility or vendor the council-approved vendor list. Depending on the vendor, this process could be lengthy. Allow at least four weeks for new facility/vendor approval (see below for more information on adding vendors to the approved vendor list).
          • Vendor Approval : Once facility or vendor has been approved, an email will be sent to the troop/group co-leader containing the approval. 
          • Vendor Non-approved: There may be instances when a facility or vendor does not meet GSOFCT safety standards. In these instances, the Risk Management Department will work with the troop/group to find an alternate facility or vendor.
  3. Troop/group co-leader submits the High Adventure Trip Evaluation form to the Risk Management department within two weeks of trip completion (customercare@gsofct.org).

Adding Vendors to the Approved Vendor List
Troop/groups are NOT limited to the facilities and vendors on the approved vendor list. If you find a site or vendor that you would like to use, Risk Management will work with them to place them on the approved vendor list. For a facility or vendor to be listed as an “approved vendor,” they must meet the safety and insurance guidelines for GSOFCT, which include the following:

  • Comply with all guidelines listed in the Safety Activity Checkpoints and in Volunteer Essentials.
  • Facilities and vendors must supply GSOFCT with a Certificate of Liability for one million dollars or more, naming Girl Scouts of Connecticut as additionally insured.
  • GSOFCT will list the facility or vendor as additionally insured on the council Certificate of Liability.
    • If you would like to have a facility or vendor approved for your troop or group’s use, please forward the following information to the Risk Management Department at customercare@gsofct.org.
      • Your contact information
      • Contact information for the facility or vendor, including phone number
      • Possible dates for the trip/activity
      • Explanation of proposed activities

Once we receive this information, we will work with the facility or vendor to become an approved vendor for your activity. If you wish to be involved in the process (vendors can sometimes be a little quicker to supply the needed information when they are working directly with their customer), please let us know and we’ll supply you with the information you need. Please allow as much time as possible (at least four weeks) for approving a new facility or vendor.

If a facility or vendor refuses to follow the safety and insurance guidelines for Girl Scouts of Connecticut then we will not be able to endorse this facility or vendor on our approved vendor list or approve trips/activities using this facility or vendor.

 


Caution needs to be taken when deciding whether to participate in activities that involve the handling of animals. While animals can provide important opportunities for learning and entertainment, there is also a risk of illness and injury from contact with animals. Research the activity site prior to your outing. The education center or organization that owns the animals should:

 

  • Provide trained and/or certified personnel to ensure for a safe learning environment.
  • Ensure sound hygiene practices are maintained. Have areas where participants can wash hands before and after the handling of animals (if applicable).
  • Provide a Certificate of Liability Insurance proving they are insured. Work with your membership experience specialist to ensure coverage is adequate and all safety precautions are identified and in compliance with GSOFCT requirements.

Please note: When planning activities that include animals, consider those girls and adults that may have pet allergies.

Verification of site approval must be obtained prior to your trip. Trips to locations such as petting zoos, farms, animal shelters, pet stores, and horseback riding facilities are approved site by site. Opportunities to provide service rather than participating in activities with animals may be available. Safety of our members is the primary concern in our approval process.

Health Histories

Health Histories (Including Examinations and Immunizations)

Girl Scout health histories and records may be handled differently by each council. For example, the staff at your council office may take care of obtaining and storing girl health histories, including a physician’s examination and list of required immunizations. In other councils, you may be asked to maintain these records for your group. Either way, keep in mind that information contained in a girl’s health history is confidential and protected by law. This information may only be shared with people who have a need to know this information such as the girl herself, her parent/guardian and a healthcare provider. 

Appropriate medical history and information for each girl member must be secured in writing before she can participate in Girl Scout activities. This form must accompany co-leaders/adult chaperones during all events/trips/activities. All necessary paperwork must be in vehicles transporting the girls to whom they refer. 

Adults should carry the Adult Health History cards whenever they participate in Girl Scout activities. The Annual Consent and Health History Form must be reviewed/updated yearly—or any time medical information changes—for each girl in the troop/group and may be re-signed for an additional two years. For trips of three nights or more, also complete the Girl Health Record Form . The volunteers working with a Girl Scout troop/group should be diligent in ensuring all medical forms are up-to-date, and in reminding parents to partner with them to make sure that happens. These forms can be found in English and Spanish on our website at gsofct.org under the Forms search.

For various reasons, some parents/guardians may object to immunizations or medical examinations. Councils must attempt to make provisions for these girls to attend Girl Scout functions in a way that accommodates these concerns.

The Connecticut State Department of Public Health states:
Immunization exemptions are permitted under certain circumstances. According to state law a child can be exempted from receiving a vaccine for medical conditions which are contraindicated or for religious reasons.  If one of these circumstances is true for your child, please visit http://www.ct.gov/dph/cwp/view.asp?a=3136&q=388416 and read the appropriate form for additional information.

It is important for you to be aware of any medications a girl may take or allergies she may have. Keep in mind the following:

  • Medication, including over-the-counter products, must never be dispensed without prior written permission from a girl’s custodial parent or guardian.  GSOFCT has developed the Over-the-Counter Medication – Parent/Guardian Authorization form to provide volunteers with the written instructions needed for girls to self-administer any non-prescription medications that may be necessary during an event. The child will request the medication approved by the parent/guardian and the first aider will oversee the child taking the medication to ensure they are taking the correct medication, dosage, etc.
  • Some girls may need to carry and administer their own medications, such as bronchial inhalers, EpiPens or diabetes medication.  You must have documentation from the girl’s parent or guardian that it is acceptable for the girl to self-administer these medications.
  • Common food allergies include dairy products, eggs, soy, wheat, peanuts, tree nuts, and seafood. This means that before serving any food (such as peanut butter and jelly sandwiches, cookies or chips), ask whether anyone is allergic to peanuts, dairy products or wheat. Do this even if you are aware of which girls have specific allergies! Even Girl Scout Daisies and Brownies should be aware of their allergies, but double checking with them and their parents/guardians is always a good idea.

Girl Scouts of Connecticut’s adult members are not permitted to administer medication. This includes the administration of an Epi-Pen (epinephrine).  Volunteers and staff who have been certified to dispense medications and are comfortable doing so can administer medication upon proof of current certification (Medic First, American Red Cross, CT State Department of Developmental Services, etc.)  

GSOFCT requires that any over-the-counter or prescribed medications should be in the original container and administered by the girl in the prescribed dosage in the presence of the responsible adult as per written instruction by custodial parent, guardian, or physician. In some instances, there may be a need to have a certified first aider administer medication.  

Please note: The attendance of a Girl Scout’s parent/guardian or other responsible adult may be necessary when considering certain activities where an individual child needs additional assistance. Girl Scout volunteers and staff are responsible for the safety of all girls during Girl Scout activities. Volunteers and staff may have varying levels of comfort providing care and support for girls with medical conditions. With this in mind, open conversations between troop/group co-leaders and the parents/guardians is encouraged prior to Girl Scout activities.

Girl Scout Activity Insurance

Girl Scout Activity Insurance

Mutual of Omaha Insurance - Girl Scout Coverage Overview | View Here

Every registered Girl Scout and registered volunteer member in the Girl Scout movement is automatically covered under the basic Mutual of Omaha Activity Insurance plan upon registration. The premium for the Basic Plan, which provides supplemental medical insurance is paid for in full by Girl Scouts of the USA.

This insurance provides up to a specified maximum for medical expenses incurred as a result of an accident while a member is participating in an approved, supervised Girl Scout activity. This is one reason why all volunteers and girls should be registered members. It is important to remember that non-registered parents, tagalongs (brothers, sisters and friends) and other persons are not covered by the basic plan.

A Tagalong is any person not registered with the troop that is actively participating in an activity or event. A Tagalong is not just a younger brother or sister attending a troop meeting or going along on a Girl Scout outing or activity, they may also be a registered Girl Scout who is attending a meeting or event not designed for her age group, unless working in a leadership capacity.
Tagalongs can distract girls from their planned activities and distract the co-leaders from providing proper supervision of girls. Decisions as to how to handle this situation should be discussed by the leadership team.

This insurance coverage is not intended to diminish the need for, or replace existing, family health insurance. When $130 in benefits has been paid under this plan for covered expenses, any subsequent benefits from the basic plan will be payable (up to the specified maximum) only for expenses incurred that aren’t covered under another insurance policy. If there is no family insurance or healthcare program, a specified maximum of medical benefits is available under the basic plan.

An optional Activity Insurance plan is available for Girl Scouts taking extended trips (trips that are more than two overnight stays) and for non-members who participate in Girl Scout activities. These optional plans are secondary insurance that a council may offer to cover participants taking part in any council-approved, supervised Girl Scout activity. Contact your council to find out how to apply. In some cases, your council may make this insurance mandatory, particularly for overseas travel.

Please note:
All requests for additional Activity Insurance must be submitted at least two weeks prior to the activity or event.
Forward the enrollment form along with payment to your membership experience specialist for processing.
Enrollment forms submitted less than two weeks before an event or activity may jeopardize the purchase of additional Activity Insurance. To ensure for the safety of all participants, adhere to submission deadlines.
To obtain additional Activity Insurance coverage for extended trips, contact your membership experience specialist for enrollment and/or submission and instructions.
In the event that you or one of the girls in your troop/group is injured, treatment must occur within thirty days after the accident. For information on how to file a claim please contact your membership experience specialist.

In case of an accident, the Mutual of Omaha, Girl Scouts of the U.S.A. Claim Form must be completed at the time of accident (minor or major) and signed by an adult (either the injured party or the parent/guardian of the injured girl). Fill out the form for all accidents, even if minor. The Mutual of Omaha Claim form can be found on our website at gsofct.org under Forms.

Do not mail the claim form directly to Mutual of Omaha. Return a completed claim form along with the Accident/Injury Report to the Hartford Service Center within 24 hours, if possible.

Steps for Requesting Additional Activity Insurance: Plan
Additional Activity Insurance is required when ANY person – girl, sibling, adult, or anyone who is not currently registered as a Girl Scout member, will participate in a meeting, on a trip, or other Girl Scout gathering.

If an adult will participate other than a visiting speaker or presenter or audience member, or unregistered children (siblings or friends) will participate in any way other than as an audience member, the additional insurance is required.  This insurance is reasonably priced, and the process is easy.

  1. Complete the Mutual of Omaha Enrollment Form - Plan 2 form on our website Forms page.
  2. Please complete the following information:
    • Contact Information
    • Name and Location of the Event/Trip. In order to ensure the site is covered, please provide the address of where the event/trip will be.
    • Bowling Event,
      Scouting Lanes,
      12 Girl Scout Way,
      National Portfolio, GSUSA 12345
    • Beginning Date and Ending Date of the event/trip
    • Number of Participants
      • This number reflects the number of unregistered participants attending an event/trip
      • If the event/trip is more than three days, all participants registered and unregistered must be included.
    • Number of Days the event/trip will last
    • Number of Participant Days (Multiply columns 1 x 2 of form)
    • Premium Each Day – this is pre-established by Mutual of Omaha
    • Total Premium due (Multiply columns 3 x 4 of form)
    • Verification of information . Signature is required verifying information is true and correct.
  3. Submit the completed form along with banking information for the required premium two weeks prior to the event/trip. Up to five events/trips can be listed on each form.
    • Please Note: There is a minimum premium of $5.00 per enrollment form. Enrollment forms submitted with less than the required $5.00 will be returned unprocessed.
  4. If for any reason the event/trip is rescheduled please submit a new enrollment form and payment for the new date.
    • Please Note: To obtain additional Activity Insurance coverage for extended trips lasting more than three days and two consecutive nights , contact your membership experience specialist for enrollment and/or submission instructions.

Please take the time to become familiar with the council instructions before requesting additional insurance.
Mutual of Omaha Enrollment Forms may not be sent directly to the insurance company. Those sent directly to Mutual of Omaha will be returned unprocessed and therefore delay obtaining additional insurance coverage.

Someone Needs Emergency Care

As you know, emergencies can happen. Girls need to receive proper instruction in how to care for themselves and others in emergencies. They also need to learn the importance of reporting to volunteers any accidents, illnesses or unusual behaviors during Girl Scout activities. You can help girls by keeping in mind the following:

  • Know what to report. See the “What to Do If There is an Accident” section earlier in this chapter.
  • Establish and practice procedures for weather emergencies. Know the type of extreme weather to expect in your area (e.g. tornadoes, hurricanes and lightning).  Please consult with your council for the most relevant information for you to share with girls.
  • Establish and practice procedures for such circumstances as fire evacuation, lost persons and building-security issues. Every girl and adult volunteer must know how to act in these situations. For example, you and the girls, with the help of a fire department representative, should design a fire evacuation plan for meeting places used by the group.
  • Assemble a well-stocked first aid kit that is always accessible. First aid administered in the first few minutes can make a significant difference in the severity of an injury. In an emergency, secure professional medical assistance as soon as possible, normally by calling 911, and then administer first aid, if appropriately trained.

First Aid/CPR
Emergencies require prompt action and quick judgment. For many activities, Girl Scouts recommends that at least one adult volunteer be first aid/CPR-certified. For that reason, if you have the opportunity to get trained in council-approved first aid/CPR, do it! You can take advantage of first aid/CPR training offered by chapters of the American Red Cross, National Safety Council, EMP America, American Heart Association or other sponsoring organizations approved by your council. As a partner of GSUSA, American Red Cross offers discounts on certification courses.

 

Caution: First aid/CPR training that is available entirely online does not satisfy Girl Scouts’ requirements. Such courses do not offer enough opportunities to practice and receive feedback on your technique. If you’re taking a course not offered by one of the organizations listed in the previous paragraph, or any course that has online components, get approval from your support team or council prior to enrolling in the course.

First Aider
A first aider is an adult volunteer who has taken Girl Scout-approved first aid and CPR training that includes specific instructions for child CPR. If, through the American Red Cross, National Safety Council, EMP America, or American Heart Association, you have a chance to be fully trained in first aid and CPR, doing so may make your activity planning go a little more smoothly. 

To be considered a certified first aider with Girl Scouts of Connecticut, the adult volunteer must hold current certifications in First Aid, CPR/AED for both children and adults. Your troop/group first aider must also be an approved adult. 

The Safety Activity Checkpoints always tell you when a first aider needs to be present. Since activities can take place in a variety of locations, the presence of a first aider and the qualifications they need to have are based on the remoteness of the activity. For example, if you take a two-mile hike in an area that has cell phone reception and service along the entire route and EMS (Emergency Medical Services) is no more than 30-minutes away at all times the first aider will not need to have knowledge of wilderness first aid. If, on the other hand, you take the same two-mile hike in a more remote area with no cell phone service and where EMS is more than 30 minutes away, the first aider must have knowledge of wilderness first aid (see the chart below).

Access to EMS

Minimum Level of First Aid Required

Less than 30 minutes

First Aid

More than 30 minutes

Wilderness First Aid (WFA) or Wilderness First Responder (WFR)*

*Although a WFR is not required, it is strongly recommended when traveling with groups in areas that are greater than 30 minutes from EMS.

It is important to understand the differences between a first aid course, and a wilderness-rated course. Although standard first aid training provides basic incident response, wilderness-rated courses include training on remote-assessment skills, as well as emergency first-aid response, including evacuation techniques, to use when EMS is not readily available.

Note: The presence of a first aider is required at resident camp. For large events—200 people or more—there should be one first aider for every 200 participants. The following healthcare providers may also serve as first aiders: physician; physician’s assistant; nurse practitioner; registered nurse; licensed practical nurse; paramedic; military medic; and emergency medical technician.

First Aid Kit
Make sure a general first aid kit is available at your group meeting place and accompanies girls on any activity (including transportation to and from the activity). Please be aware that you may need to provide this kit if one is not available at your meeting place. You can purchase a Girl Scout first aid kit, you can buy a commercial kit, or you and the girls can assemble a kit yourselves. The Red Cross offers a list of potential items in its Anatomy of a First Aid Kit (note that the Red Cross’s suggested list includes aspirin, which you will not be at liberty to give to girls without direct parent/guardian permission). You can also customize a kit to cover your specific needs, including flares, treatments for frostbite or snake bites, and the like.

In addition to standard materials, all kits should contain your council and emergency telephone numbers (which you can get from your council contact). Girl Scout activity insurance forms, parent consent forms and health histories may also be included.

Following the Girl Scouts Safety Guidelines
Every adult in Girl Scouting is responsible for the physical and emotional safety of girls, and we all demonstrate that by agreeing to follow these guidelines at all times.

  1. Follow the Safety Activity Checkpoints. Instructions for staying safe while participating in activities are detailed in the Safety Activity Checkpoints, available from your council. Read the checkpoints, follow them, and share them with other volunteers, parents, and girls before engaging in activities with girls.
  2. Arrange for proper adult supervision of girls. Your group must have at least two unrelated, approved adult volunteers present at all times, plus additional adult volunteers as necessary, depending on the size of the group and the ages and abilities of girls. Adult volunteers must be at least 18 years old (or the age of majority defined by the state, if it is older than 18) and must be screened by your council before volunteering. One lead volunteer in every group must be female.
    • Girl Scouts of Connecticut defines a troop as consisting of at least five girls from more than one family.
    • In order to ensure all girls have an opportunity to participate in Girl Scouting, GSOFCT recommends all troops/groups with less than ten girls remain open to new members.
    • Two non-related adults, one of which is female, must be present at all times and all volunteers in the role of co-leader should have successfully completed the Volunteer Onboarding process, Background Screening, and Core Leadership training requirements.
  3. Get parent/guardian permission. When an activity takes place that is outside the normal time and place, or a topic is discussed that could be considered sensitive, advise each parent/guardian of the details of the activity and obtain permission for girls to participate.
  4. Report abuse. Sexual advances, improper touching, and sexual activity of any kind with girl members are forbidden. Physical, verbal, and emotional abuse of girls is also forbidden. Follow your council’s guidelines for reporting concerns about abuse or neglect that may be occurring inside or outside of Girl Scouting.
    • It is GSOFCT’s expectation that all staff and volunteers follow the state of Connecticut’s Child Abuse Reporting Laws ( http://www.ct.gov/dcf/cwp/view.asp?a=2556&q=314384).
    • Should reporting circumstances arise, we ask that you also make GSOFCT aware of your reporting. Call (800) 922-2770 and ask to be connected to either the deputy chief mission delivery officer or the director of girl experience
  5. Be prepared for emergencies. Work with girls and other volunteers to establish and practice procedures for emergencies related to weather, fire, lost girls/volunteers, and site security. Always keep handy a well-stocked first aid kit, girl health histories, and contact information for girls’ families.
  6. Travel safely. When transporting girls to planned Girl Scout field trips and other activities that are outside the normal time and place, every driver must be an approved adult volunteer, over the age of 21, and have a good driving record, a valid license, and a registered/insured vehicle. Insist that everyone is in a legal seat and wears her seat belt at all times, and adhere to state laws regarding booster seats and requirements for children in rear seats (http://www.ctsafekids.org/child-passenger-safety/).
  7. Ensure safe overnight outings. Prepare girls to be away from home by involving them in planning, so they know what to expect. Avoid having men sleep in the same space as girls and women. During family or parent-daughter overnights, one family unit may sleep in the same sleeping quarters in program areas. When parents are staffing events, daughters should remain in quarters with other girls rather than in staff areas.
    • Girl Scouts of Connecticut requires that separate provisions are made for any men attending Girl Scout activities.
    • Separate bathroom and sleeping quarters are required. In situations where spouses are attending, separate sleeping arrangements also apply. Ensure designated areas are properly signed and the girls respect these areas .
    • Adult males do not supervise sleeping areas.
      • Bed Space Guidelines:
        Each participant has her own bed or sleeping space. Parent/guardian permission must be obtained if girls are to share a double bed, such as in the case of staying in a hotel.  It is required that girls sharing a bed use sleeping bags or alternate under-over the linens.
        No adult may sleep alone in a room or in the same bed with a girl; the exception being mothers/female guardians and daughters/wards. In the event that a Girl Scout troop/group is using a facility that does not lend itself to this practice, a minimum of two adults per sleeping area must occur and safety girl/adult ratios must be maintained. When using hotel rooms, safety girl/adult ratios must also be maintained.
  8. Role-model the right behavior. Never use illegal drugs. Don’t consume alcohol, smoke, or use foul language in the presence of girls. Do not carry ammunition or firearms in the presence of girls unless given special permission by your council for group marksmanship activities.
  9. Create an emotionally safe space. Adults and volunteers are responsible for making Girl Scouting a place where girls are as safe emotionally as they are physically. Protect the emotional safety of girls by creating a team agreement and coaching girls to honor it. Agreements typically encourage behaviors like respecting a diversity of feelings and opinions; resolving conflicts constructively; and avoiding physical and verbal bullying, clique behavior, and discrimination.
  10. Ensure that no girl is treated differently. Girl Scouts welcomes all members, regardless of race, ethnicity, background, disability, family structure, religious beliefs, and socioeconomic status. When scheduling, helping plan, and carrying out activities, carefully consider the needs of all girls involved, including school schedules, family needs, financial constraints, religious holidays, and the accessibility of appropriate transportation and meeting places.
  11. Promote online safety. Instruct girls never to put their full names or contact information online, engage in virtual conversation with strangers.  Girls should never arrange in-person meetings with online contacts, other than to deliver cookies and only with the approval and accompaniment of a parent or designated adult.  On group websites, publish girls’ first names only and never divulge their contact information. Teach girls the Girl Scout Online Safety Pledge and have them commit to it.
  12. Keep girls safe during money-earning activities. Girl Scout Cookies and other council-sponsored product sales programs are an integral part of the program. During Girl Scout product sales programs, you are responsible for the safety of girls, money, and products. In addition, a wide variety of organizations, causes, and fundraisers may appeal to Girl Scouts to be their labor force. When representing Girl Scouts, girls cannot participate in money-earning activities that represent partisan politics or that are not Girl Scout–approved product program and efforts.